Technical Instructions for Speakers

Technical requirements and instructions for presentation

• On site, speakers are requested to contact the Speakers Preview Room in order to upload their presentations. Signs will be displayed for direction.
• Speakers check-in is required 24 hours in advance (or at least three hours prior to the presentation)
• Please come to the Speakers Preview Room where you may check and rehearse your presentation.
• Please make sure that all fonts, images, animations and sounds appear as expected in your PowerPoint presentation.
• If you have movies in your presentation please make sure to copy the entire folder with the movies in it.
• On presentation mode, your text should be large enough to be easily readable. The slides should not include multiple rows of text in small font.
• Your PP presentation will be made available in the lecture hall via computer network.
• Qualified technicians are ready to help you upload your presentation in the Speakers Preview Room.
• Cameras and video equipment are not permitted in the Speaker preview room.
• There will be no possibility to connect your personal laptop in the lecture hall.
• Slide dimensions: The resolution of the presentation should be 4:3.

If you have Mac/IPad:

• Please make sure to come early to the hall to check the device.
• Please make sure to come with the suitable adapter.
• Please make sure to have a backup PPT for PC.

During your presentation:

• Each session room will be staffed with an AV technician who will assist in starting each presentation.
• From the lectern you will be able to control your presentation using a remote control (no mouse will be available).
• Please stick carefully to your allotted time. Chairpersons have strict instructions to interrupt if you exceed the allocated time slot.
• Please give enough time for questions (5 minutes will be appropriate).
• Maintain eye contact with the audience while presenting slides.

We encourage more audience interaction where this is appropriate .

General:

1. Please use the disclosure slide attached, filling in your information.

2. Please send us 2-3 sentences to be used by the session chair to introduce you to the audience.

3. Please keep your presentation within the time allotted.

To download the slide, please click HERE

Opening hours of the Speakers Preview Room are as per below